OceanPredict'24

Submission - Guidelines 

Extended Deadline: 17 June 2024  Abstract submission is now open

The Programme Committee of OceanPredict’24 invites you to share your work, ideas, research, and challenges by submitting an abstract related to the following themes: 
  • Theme 1: Ocean Prediction: Past, Present, and Future 
  • Theme 2: Coastal / Regional ocean prediction 
  • Theme 3: Polar ocean / Sea ice 
  • Theme 4: Global / Basin-scale / Open ocean prediction 
  • Theme 5: New developments in ocean predictions: measurements/observations, modeling, data assimilation, machine learning/AI, digital twins, etc. 
  • Theme 6: Ocean prediction (systems and) services 
  • Theme 7: User applications and societal benefits

How to submit an abstract

Submission-Guidelines (pdf)ThemeCall for abstract
You will be able to create an account to manage your abstract(s) submission(s). You can edit your abstract up until it is submitted. We encourage you to have your documents prepared before you start the submission process and to keep a copy of your submission. Descriptions of the themes are available on the themes page. The symposium is designed to appeal to a wide audience and should provide opportunities to share experiences with all attendees. 

Abstract submissions are free. 

Please note: Only abstracts submitted electronically will be considered. Click the button "Call for abstract" on the menu to start your submission process.

For information about the submission process please read this page or download the “Submission-Guidelines”
Submission-Guidelines (pdf)ThemeCall for abstract

Guidelines for Abstract Submission

For information about the submission process please read this page or download the “Submission-Guidelines.pdf”

Initial sign-up: Creation of a personal space

To submit an abstract, you must create your personal space on the submission page by entering your name and contact details in the Profile form (please also check GDPR information below on personal date protection). Just follow the instructions to set up your space. You need to pre-register before submitting an abstract. Select Yes at the “Do you want to submit an abstract?” and follow the instructions that you will receive by email. 
Once you are registered, you can access your space as often as you like to update your details and save abstract details. Please note that once you have submitted the abstract you can no longer access or change it. This will enable you to: • manage your submission until the submission deadline • modify your abstract • submit further abstracts • register, submit complementary requests and make choices about presenting a selected abstract

Outline and Length of abstracts

Symposium attendees will come from many different backgrounds and represent a broad community. Please keep this in mind while preparing your abstract and drawing your conclusions. The abstract MUST be submitted as plain text. The abstract should be submitted in English and include no tables, figures, references, or appendices. It should be suitable for direct inclusion on the conference website. The text of the abstract should not exceed 400 words. Conference participants rely heavily on the titles and abstracts to identify papers and posters of special interest. Please take great care in wording both. Please do NOT enter the author information in the abstract submission area.

Submission Procedure

  1. Prepare a copy of your abstract in plain text. 
  2. Have author and co-author information ready to enter in the form (name, organisation/affiliation, city, country and email address). 
  3. Pre-register and select Yes to the question “Do you want to submit an abstract?” Follow the instructions that you will receive by email which will redirect you to the abstract submission form webpage. 
  4. Make yourself familiar with the symposium themes and assign your chosen primary and secondary theme as well as a max number of 5 keywords. 

We intend to run several splinter session throughout the event, taking your abstract categorizations into account. Please note that the Science Programme Committee will make the final decision on the abstract allocations.

Abstract acceptance

Abstracts will be reviewed by the Science Programme Committee and assigned as oral or poster presentations. The abstract reviewers will make a final decision on the presentation selection based on the relevance of the submitted abstract. Authors will be notified about the acceptance of their abstracts no later than mid-July 2024.
All presenters must register for the conference. Pre-Registration and Call for abstract is now open until 17 June 2024. 
FULL Registration will open in Mid-June 2024. Everyone will have to complete the Full registration, including all that are already pre-registered. Announcements will be sent to inform pre-registered and new attendees of this requirement at the time. 
Presenters are responsible for their own travel, accommodations, and catering.


Deadlines

Abstract submission is now open until the 17th of June 2024. Abstracts, which do not arrive by the submission deadline, may not be considered.

Multiple abstracts

It is possible to submit more than one abstract (3 maximum).

 Authorisation

The submitting author of a jointly authored abstract is responsible for obtaining authorisation from all joint authors to submit the abstract.

 Language

The abstract must be written in English

Themes

Any abstract submitted to OceanPredict’24 should be assigned a primary and a secondary theme, and subsequently a max of 5 keywords. The keywords are proposed by the participants. Theme descriptions can be viewed at the themes page of the OceanPredict '24 website.
Themes

Change or withdraw an abstract

If you wish to change the content of your abstract you can do this by revisiting the abstract submission website using your personal access code and adjust your previous submission before the 17 June 2024 deadline. If, for any reason, you are unable to or do not wish to continue with the preparation and presentation of your abstract you can cancel your abstract and/or attendance by contacting the OP24 organisation secretariat.  

 Accuracy

Authors are responsible for the accuracy of the submitted abstracts. The abstracts will be displayed on the symposium website and for a period thereafter. By submitting an abstract to this event, you are acknowledging that this work. • is unclassified and has been cleared and approved for public release by the appropriate company and/ or government agencies • contains no copyright-infringing material and represents original work by the author(s)

Publication & distribution

If your abstract is selected, photos and/or audio or video recordings may be made of your presentation. Your submission of an abstract constitutes your agreement that recordings can be made and distributed. Accepted abstracts will be posted on the website and be shared with all conference attendees and stakeholders.

Personal Data Protection

Please note that for organising this event, OceanPredict will need to share your personal data with the event organiser, Insight-Outside. Your personal details will be kept behind password-protected websites and/or exchanged by email using encrypted files, so only OceanPredict and the host will be able to access this information. Your details will be stored for a limited time (up to two years) by the OceanPredict programme office so you can be informed about the outcome of the OceanPredict Symposium meeting with regard to future developments. Limited author and/or presenter details, i.e. name, affiliation and country, will be made available on the OceanPredict ’24 website in conjunction with the list of abstracts. 

By registering for the OceanPredict ’24 Symposium in Paris (18-22 November 2024) and submitting your details, you are agreeing to OceanPredict processing your data in the described way. If you have any questions, or would like to withdraw from this process, please send an email to the OceanPredict programme office where we will help you resolve any concerns. With this process we follow the "General data protection regulation" (GDPR) recently introduced by the EU.

Questions